583 - Action Note (R)
MARC 21 Bibliographic - Full
October 2005
First Indicator
Privacy
# - No information provided
0 - Private
1 - Not private
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Second Indicator
Undefined
# - Undefined
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Subfield Codes
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$a - Action (NR)
$b - Action identification (R)
$c - Time/date of action (R)
$d - Action interval (R)
$e - Contingency for action (R)
$f - Authorization (R)
$h - Jurisdiction (R)
$i - Method of action (R)
$j - Site of action (R)
$k - Action agent (R)
$l - Status (R)
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$n - Extent (R)
$o - Type of unit (R)
$u - Uniform Resource Identifier (R)
$x - Nonpublic note (R)
$z - Public note (R)
$2 - Source of term (NR)
$3 - Materials specified (NR)
$5 - Institution to which field applies (NR)
$6 - Linkage (NR)
$8 - Field link and sequence number (R)
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FIELD DEFINITION AND SCOPE
Information about processing, reference, and preservation actions.
Reference actions may include a brief statement about solicitation to acquire material,
whether the solicitation is active or inactive, and the date of the last item of
correspondence.
Preservation actions may include a review of condition, queuing for preservation, and
completion of preservation.
Field 583 is repeatable to record information about different actions.
Standard Terminology may be used and the authority for the terminology may be indicated
in subfield $2.
Identical to field 583 (Action Note) defined in the MARC 21 Format for Holdings
Data.
GUIDELINES FOR APPLYING CONTENT DESIGNATORS
■ INDICATORS
First Indicator - Privacy Whether the contents of the field are private or not. The state of being private
includes information that institutions do not want to display to the public.
# - No information provided No information is provided as to the privacy of the field contents.
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| 583 |
##$afilmed$fNEH project (SCH)$c2001
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0 - Private Field contains private information.
1 - Not private No private information in the field.
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| 583 |
1#$apreserve$bPA-061$c19831204
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Second Indicator - Undefined Undefined and contains a blank (#).
■ SUBFIELD CODES
$a - Action Standardized terminology descriptive of the action.
Refers to any action taken with respect to the described materials (e.g.,
accession, appraise, authenticate, classify, copy, describe, exhibit, lend,
organize, microfilm, preserve, reference, schedule, solicit, survey, transfer,
etc.). For preservation activities, this subfield contains a description of the
action (e.g., condition reviewed, queued for preservation, preservation interim
treatment, preservation completed).
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| 583 |
##$acondition reviewed$c19980207$lpages missing$2stmsrf
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| 583 |
0#$adowngraded$c19910110$hJoe Smith$otitle$xfrom secret FRD to confidential NSI
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| 583 |
0#$adeclassified$c19890428$fspecial re-review$hJoe Smith$odocument$xfrom confidential NSI to unclassified official use
only, exemption 2: circumvention of statute
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| 583 |
0#$areviewed$c19950601$hClassification Department$otitle$xdetermined to be unclassified
[Field used for actions concerning downgrading, classifying, etc. of
material.] |
$b - Action identification Code or designation assigned to identify a specific action or to identify it in
conjunction with time of action (e.g., an accession number or project code).
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| 583 |
##$38 record center cartons$n8$ocu. ft.$aaccession$b82-14$c19820606
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| 583 |
1#$amicrofilmed$b2004-J292$c20041103$zfor ordering information contact the Preservation
Department$2pda$5ICU
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| 583 |
0#$aupgraded$c20010422$hU.S. Department of Energy$odocument$xfrom Confidential RD to Secret RD
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| 583 |
0#$aretained$bclassification$c19950713$fDeclassification Review Project$hJohn Keeton$odocument$xrequires other agency review
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0#$achanged$bcaveat$xSigma 1 added$xcritical nuclear weapon data information (CNWDI) added$bdistribution limitation$xInternal Distribution Only removed$c19980306$hMary Brown$odocument
[Field used for actions concerning downgrading, classifying, etc. of
material.] |
$c - Time/date of action Concrete time or date of a future or past action.
In conjunction with the appropriate action this may indicate date of accessioning,
acquisition, classification, transfer, or description. The date and time are
recorded according to Representations of Dates and Times (ISO 8601). The
date requires 8 numeric characters in the pattern yyyymmdd (4 for the
year, 2 for the month, and 2 for the day). The time requires 8 numeric characters
in the pattern hhmmss.f (2 for the hour, 2 for the minute, 2 for the
second, and 2 for a decimal fraction of the second, including the decimal point).
The 24-hour clock (00-23) is used.
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| 583 |
0#$3plates$acondition reviewed$c20040915$lmutilated$2pda$5DLC
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| 583 |
1#$awill microfilm$c2004$2pda$5ICU
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$d - Action interval Time period which cannot be expressed as a specific date (e.g., at end of academic
term or every six months).
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| 583 |
##$aappraise$bOPR 80/144$dquinquennial
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$e - Contingency for action Time or time period expressed in terms of an unpredictable event (e.g., at
conclusion of court case, after death of daughter, or upon receipt).
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| 583 |
0#$atransfer$eat conclusion of court case
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$f - Authorization Text of, or citation to, a statute, action order, report, rationale, or rule
governing a particular action.
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| 583 |
##$aqueued for preservation$c19861010$epriority$fTitle IIC project$5DLC
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$h - Jurisdiction Name of a person, an institution, or a position or function within an institution,
in whom or in which responsibility for an action is vested.
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| 583 |
##$atransfer$c19770613$huniversity archives
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$i - Method of action Means or technique by which an action was performed.
Examples of means include: by mail, in person, by phone for reference services.
Examples of technique include: scrap, incinerate, shred for disposition.
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| 583 |
##$3text$atransformed digitally$c2003$itext markup$2pda$5VA
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| 583 |
##$3reformatted$c19871211$imicrofilm$2stmanf
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$j - Site of action Location at which the described materials are acted upon, including the site at
which they are consulted by users.
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| 583 |
##$aexhibit$c19840512 through 19841230$epending results of conservation test$jMuseum of Fine Arts$kAFD
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$k - Action agent Person or organization which performs the action.
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| 583 |
##$3scrapbooks (10 volumes)$n1$ocu. ft.$amicrofilm$c198303$eat completion of arrangement$f1983 master film schedule$kThomas Swing
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0#$aappraised$c197508$l$25,000$kKarl Schach
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$l - Status Condition or state of the described materials
Condition is sometimes but not always resulting from an action (e.g., physical
condition, insurance value, or description status). For preservation activities,
this subfield may contain information about the condition of the item when the
action is, for example, condition reviewed. This subfield may also
contain information about the status of the item that caused preservation to be
rejected (e.g., action is preservation rejected) or information about the
disposition of the original item (e.g., action is reformatted).
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| 583 |
##$3patent case files$n12$oreels of microfilm$lfilmed$c19811017$jCentral Services
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0#$3plates$acondition reviewed$c20040915$lmutilated$2pda$5DLC
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| 583 |
##$aSolicit;$lPreviously offered;$c19841015
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$n - Extent Number of items involved.
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##$3student case files (9 file drawers)$n18$olinear ft.$aweed$dend of academic year$hStudent Affairs Office$jBldg. 174, Rm. 436
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$o - Type of unit Name of the unit of measurement.
If subfields $n and $o are repeated in one 583 field, each
subfield $o follows its associated subfield $n.
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| 583 |
##$afumigate$n37$oarchives boxes;$n14$obound vol.$b79-54$c197906$kJJI
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##$adescribe$n5$oreels of videotape$n2$oreels of audiotape$n49$obroadsides$n12$ophonograph records$eafter phonograph records are reformatted$kFRG
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$u - Uniform Resource Identifier Uniform Resource Identifier (URI), for example a URL or URN, which provides
electronic access data in a standard syntax. This data can be used for automated
access to an electronic item using one of the Internet protocols.
In field 583, subfield $u is used to record the location of external or
supplemental information accessible electronically.
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| 583 |
1#$aconserved$c2004$uhttp://www.uflib.ufl.edu/pres/repro/db/r=aaa0123$2pda$5FU
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0#$acondition reviewed$baaa0123$c20041011$uhttp://www.uflib.ufl.edu/pres/repro/db$2pda$5FU
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1#$adeacidify$c19860501$uhttp://128.227.54.151/cgi-bin/conserve/rara.pl
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| 583 |
0#$ahouse$c19841221$uhttp://karamelik.eastlib.ufl.edu/cgi-bin/conserve/rara.pl
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$x - Nonpublic note Note pertaining to an action on an item that is not displayed to the public.
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| 583 |
0#$acondition reviewed$c2004$ldefaced$xfaces in illustrations are blacked out$2pda$5NIC
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| 583 |
1#$awill digitize$c2004$xNEH funding requested for Latin American collections$2pda$5FU
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$z - Public note Note pertaining to an action on an item that is displayed to the public.
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| 583 |
1#$adigitized$b2004-074$c20041104$zInstitute for Museum and Library Services grant$2pda$5DLC
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| 583 |
1#$aacquired surrogate$b2004-J292$c20041103$zfor further informationcontact the Preservation
Department $2pda$5ICU
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$2 - Source of term
If more than one source needs to be recorded, the field is repeated.
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| 583 |
1#$awill transform digitally$c20031104$iOCR$zqueued for digitization, Nov. 4, 2003$2pda$5NIC
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$3 - Materials specified Part of the described material to which the field applies. When separate holdings
records are made for the parts of a bibliographic item, each record may contain a
field 583 that contains a subfield $3 to specify the part to which the
note applies. When holdings for all of the parts of a bibliographic item are
contained in one holdings record (and there is no 863-865 Enumeration and
Chronology field), subfield $3 may be used whenever a data element in
field 583 differs for a specified part of the item. It may also be used to relate
the 583 Action note to information in an 876-878 Item Information field, when it
is necessary to provide action information for item level data.
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| 583 |
0#$3v.5$aacquired surrogate$c20040915$imicrofilm use copy$2pda$5CSt
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| 583 |
1#$3plates$amass deacidified$c20040915$iDEZ$2pda$5MiEM
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$5 - Institution to which field applies
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| 583 |
1#$3plates$aconserved$c20050915$2pda$5MUM
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| 583 |
##$aqueued for preservation$c19861010$epriority$fTitle IIC project$5DLC
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$8 - Field link and sequence number
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| 583 |
##$81.2$aexhibit$c1982/12/01 through 1982/03/01$jMuseum of Fine Arts
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| 876 |
##$81.2$aXAX1222-1$pA1234567 |
INPUT CONVENTIONS
Punctuation - Field 583 does not end with a mark of punctuation unless the field ends with an
abbreviation, initial/letter, or other data that ends with a mark of punctuation.
Past Actions - Action note created for a past action may be retained or deleted according to the policy
of the creating organization. Information from a deleted action note may be retained in
subfield $x (Nonpublic note) or $z (Public Note) of the remaining
field 583.
Linking to Item Information fields - In cases where it is necessary to provide action information for item level data,
subfield $3 (Materials specified) or subfield $8 (Field link and
sequence number) may be used. If fields 863-865 are used for holdings data, subfield
$8 in field 583 matches that in the appropriate 863-865 field to which the
action note applies; if fields 866-868 are used for holdings data, the data in subfield
$3 in 583 matches with that in field 866-868.
Embedded Holdings Information - When holdings information is embedded in a MARC bibliographic record, no additional 583
field is input.
CONTENT DESIGNATOR HISTORY
Indicator 1 - Privacy [NEW, 2004]