008 - Fixed-Length Data Elements-General Information
(NR)
MARC 21 Holdings - Full
April 2015
Indicators and Subfield Codes
No indicators or subfield codes; the data elements are
positionally defined.
Character Positions
00-05 - Date entered on file
06 - Receipt or acquisition status
0 - Unknown
1 - Other receipt or acquisition status
2 - Received and complete or ceased
3 - On order
4 - Currently received
5 - Not currently received
07 - Method of acquisition
c - Cooperative or consortial purchase
d - Deposit
e - Exchange
f - Free
g - Gift
l - Legal deposit
m - Membership
n - Non-library purchase
p - Purchase
q - Lease
u - Unknown
z - Other method of acquisition
08-11 - Expected acquisition end date
<yymm> - Date of cancellation or last expected
part
uuuu - Intent to cancel; effective date not known
#### - No intent to cancel or not applicable
12 - General retention policy
0 - Unknown
1 - Other general retention policy
2 - Retained except as replaced by updates
3 - Sample issue retained
4 - Retained until replaced by microform
5 - Retained until replaced by cumulation, replacement
volume, or revision
6 - Retained for a limited period
7 - Not retained
8 - Permanently retained
13-15 - Specific retention policy
### - No specific retention policy
13 - Policy type
l - Latest
p - Previous
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14 - Number of units
# - No information provided
1-9 - Number of units
15 - Unit type
m - Month(s)
w - Week(s)
y - Year(s)
e - Edition(s)
i - Issue(s)
s - Supplement(s)
16 - Completeness
0 - Other
1 - Complete
2 - Incomplete
3 - Scattered
4 - Not applicable
17-19 - Number of copies reported
20 - Lending policy
a - Will lend
b - Will not lend
c - Will lend hard copy only
l - Limited lending policy
u - Unknown
21 - Reproduction policy
a - Will reproduce
b - Will not reproduce
u - Unknown
22-24 - Language
### - Blanks
und - Undetermined
25 - Separate or composite copy report
0 - Separate copy report
1 - Composite copy report
26-31 - Date of report
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CHARACTER POSITION DEFINITION AND SCOPE
Thirty-two character positions (00-31) that contain data
elements that provide coded information about the record. The
data elements are positionally defined. Each defined character
position must contain either a defined code or a fill character
( | ). The fill character is used when no attempt is made to
supply a defined code for a specific character position.
Some of the codes relate to coded values in Z39.71. Others
are potentially useful for retrieval and data management
purposes.
GUIDELINES FOR APPLYING CONTENT DESIGNATORS
■ CHARACTER POSITIONS
00-05 - Date entered on file
Computer-generated six-character numeric string that
specifies the date the holdings report was first entered
into machine-readable form. Date is given in the pattern
yymmdd (yy for the year, mm for
the month, and dd for the day).
If only the year and month are provided, the date is left
justified and each unused position contains a zero.
Date entered on file in 008/00-05 is never changed. The
date in 008/26-31 (Date of report) is changed each time
the holdings information is updated. The date in field
005 (Date and Time of Latest Transaction) changes each
time a transaction is made to a separate holdings record.
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008/00-05 |
890818
[The record was entered into the system on August
18, 1989.] |
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008/00-05 |
890800
[The record was entered into the system on August
1989.] |
06 - Receipt or acquisition status
Whether newly published parts of a multipart (Leader/06,
code v) or serial item (Leader/06, code y) are being
received.
0 - Unknown
Receipt or acquisition status is unknown.
1 - Other receipt or acquisition status
Receipt or acquisition status for which none of the other
defined codes is appropriate.
2 - Received and complete or ceased
All parts of a multipart or serial item have been
published or that the publication is no longer issued
(has ceased publication). Used for single-part items
(Leader/06, Type of record, code x) and for completed
multipart or serial items.
3 - On order
Order has been placed for the current and/or continuing
parts of an item, but nothing has been received. This
definition excludes parts received under retrospective
acquisition efforts. This code is also used with
single-part items.
4 - Currently received
Parts of a serial item or updates to multipart items are
routinely received.
5 - Not currently received
Reporting organization has holdings of the multipart or
serial item but neither currently receives nor intends to
acquire the item. Used for multipart items and items for
which updates are no longer being received.
07 - Method of acquisition
How the reporting organization acquires the bibliographic
item.
c - Cooperative or consortial purchase
Acquired through a cooperative purchase and the library
has expended its own funds.
d - Deposit
Acquired through a deposit program.
This code can be used as a generic code for any form of
deposit program. Code l may be used if there is a need to
separately identify legal deposits.
e - Exchange
Acquired through an exchange program.
f - Free
Acquired without cost.
g - Gift
Acquired as a gift.
l - Legal deposit
Acquired through a legal deposit program established by
law. If a distinction between types of deposit programs
is not necessary, code d can be used as a generic code
for any form of deposit program.
m - Membership
Acquired as a part of an organizational membership.
n - Non-library purchase
Acquired on behalf of the library by an external agency
and the library has not expended its own funds.
p - Purchase
Acquired through purchase.
q - Lease
Acquired through lease.
u - Unknown
Method of acquisition is unknown.
z - Other method of acquisition
Method of acquisition for which none of the other defined
codes is appropriate.
08-11 - Expected acquisition end date
Four characters indicate an intent to cancel, the effective
date of a cancellation, or the date of the last expected
part of a multipart or serial item (Leader/06, Type of
record, code y) that is received on a continuing basis by
the reporting organization. A date is recorded in the
pattern yymm (2 for the year and 2 for the month).
<yymm> - Date of cancellation or last
expected part
Effective date of either the cancellation of a multipart
or serial item or the actual date of the last expected
part. The volume or issue designation for the last
expected part may be recorded in subfield $z (Public
note) of field 852 (Location).
uuuu - Intent to cancel; effective date not
known
Reporting organization intends to cancel its receipt of
the multipart or serial item but that the effective date
of the cancellation is unknown.
#### - No intent to cancel or not
applicable
Either the reporting organization does not intend to
cancel its receipt of the multipart or serial item or
that the information is not applicable to the item (the
title has ceased, been superseded or the title is not a
serial).
12 - General retention policy
Reporting organization's general retention policy for the
bibliographic item.
Organization's retention policy for specific parts or
editions or for a limited time is contained in field
008/13-15 (Specific retention policy).
0 - Unknown
1 - Other general retention policy
General retention policy is one for which none of the
other defined codes is appropriate.
2 - Retained except as replaced by updates
All parts of the item are retained until they are
replaced by updates.
3 - Sample issue retained
Only a sample issue of the item is retained.
4 - Retained until replaced by microform
All parts of the item are retained until they are
replaced by microform.
5 - Retained until replaced by cumulation,
replacement volume, or revision
All parts of the item are retained until they are
replaced by a cumulation, replacement volume, or
revision.
6 - Retained for a limited period
Parts of an item are retained for a period of time or
only parts or editions of the item are retained. Specific
time or parts may be recorded in 008/13-15 (Specific
retention policy).
Field 008/16 (Completeness) contains code 0 (Other).
7 - Not retained
No part of the item is retained.
8 - Permanently retained
All parts of the item are retained. Used for nonserial
items that are normally permanently retained.
13-15 - Specific retention policy
Specific parts of the bibliographic item that are retained
for a limited time by the reporting organization, when
field 008/12 (General retention policy) contains code 6
(Retained for a limited period).
### - No specific retention policy
Blank (#) is used in each 008/13-15 character position
when no specific retention policy is recorded.
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008/12 |
8
[code indicating permanently retained] |
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008/13-15 |
### |
13 - Policy type
Type of specific retention policy.
l - Latest
Latest, including the current, time or part unit is
retained.
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008/12 |
6
[code indicating limited retention
period] |
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008/13-15 |
l6m
[Latest 6 months of the item are
retained.] |
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008/12 |
6 |
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008/13-15 |
l2i
[Latest 2 issues of the item are
retained.] |
p - Previous
Previous, not including the current, time or part unit is
retained.
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008/12 |
6
[code indicating limited retention
period] |
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008/13-15 |
p1e
[Previous edition is retained.] |
14 - Number of units
Number of time or part units used to specify the specific
retention policy.
# - No information provided
1-9 - Number of units
One-character number (1-9) that specifies the number of
time units or parts that are retained. If the number of
time units or parts exceeds 9, this information may be
contained in subfield $x (Nonpublic note) or $z (Public
note) of an 852 (Location) or 863-868 Holdings Data
field. When Policy type is Latest (code l), the number
includes the current time or part unit. When Policy type
is Previous (code p), the number does not include the
current time or part unit.
15 - Unit type
Describes either the period of retention or the part that
is retained.
m - Month(s)
w - Week(s)
y - Year(s)
e - Edition(s)
i - Issue(s)
s - Supplement(s)
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008/12 |
6 |
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008/13-15 |
l1s
[Latest supplement is retained.] |
16 - Completeness
Estimation of the general extent of the holdings for a
multipart (Leader/06, Type of record, code v) or serial
item (Leader/06, Type of record, code y).
Percentages associated with values 1, 2, and 3 are for
general guidance and are not prescriptive. They may be
determined locally.
0 - Other
Either parts of the item are retained for a limited
period (008/12, General retention policy, code 6) or no
estimate of the completeness of the holdings is made.
1 - Complete
Organization holds about 95-100% of the parts of the
item.
2 - Incomplete
Organization holdings are incomplete (about 50-94% held).
3 - Scattered
Organization holds only scattered parts of the item (less
than 50%).
4 - Not applicable
Holdings statement is for a single-part item (Leader/06,
Type of record, code x).
17-19 - Number of copies reported
Three numeric characters indicate the number of copies
represented in either a separate copy report (008/25,
Separate or composite copy report, code 0) or a composite
copy report (008/25, code 1). The number is right justified
and each unused position contains a zero.
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008/17-19 |
001
[one copy reported] |
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008/17-19 |
002
[two copies reported] |
| 852 |
##$a<location identifier>$bMain$ccenter
shelves$t1 |
| 852 |
##$a<location identifier>$bMain$cmezzanine
stacks$t2 |
20 - Lending policy
Reporting organization's external lending policy for the
bibliographic item.
More specific information about the lending policy may be
contained in field 845 (Terms Governing Use and
Reproduction Note).
a - Will lend
Organization will lend the bibliographic item in
accordance with any restriction in its general lending
policy.
b - Will not lend
Organization will not lend the bibliographic item.
c - Will lend hard copy only
Organization will lend only a hard copy of the
bibliographic item.
l - Limited lending policy
Organization maintains a limited lending policy of the
bibliographic item. More specific information about the
lending policy may be contained in field 845 (Terms
Governing Use and Reproduction Note).
u - Unknown
Lending policy of the organization is not known.
21 - Reproduction policy
Reporting organization's reproduction policy for the
bibliographic item. More specific information about the
reproduction policy may be contained in field 845 (Terms
Governing Use and Reproduction Note).
a - Will reproduce
Organization will make a reproduction of the
bibliographic item in accordance with any restrictions in
its general reproduction policy.
b - Will not reproduce
Organization will not make a reproduction of the
bibliographic item.
u - Unknown
Reproduction policy of the reporting organization is not
known.
22-24 - Language
Three-character MARC code that indicates the language of
coded data contained in the 863-865 Enumeration and
Chronology fields that require a language table to generate
chronological terms or ordinal numbers for the codes in a
display. Code from:
MARC Code
List for Languages. There are two special codes:
### - Blanks
Holdings statement contains no coded chronological data
or ordinal numbers.
und - Undetermined
Language of the coded chronological data or ordinal
numbers in the holdings statement cannot be determined.
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008/22-24 |
fre |
| 853 |
20$81$av.$bptie$u4$vr$cno$u13$vr$dfasc.$u2$vr$i(year)$j(month)$k(day)$p2$ww$x01 |
| 863 |
41$81.1$a1$b1$c1$d1$i1980$j01$k4
[Display text: v. 1: ptie 1: no 1: fasc.1
(1980:janv.4)] |
25 - Separate or composite copy report
Whether the holdings information represents a separate copy
or a composite copy report.
Separate copy report contains holdings
information for one copy of a bibliographic item. If more
copies are held by the organization, a separate holdings
report is made for each copy. Composite copy
report consolidates into a single holdings report
information about two or more copies of the same
bibliographic item that are held at a single location or at
one or more sublocations within the organization. The
number of copies reported is contained in 008/17-19 (Number
of copies reported).
0 - Separate copy report
Holdings report is for one copy of the bibliographic
item.
Two separate holdings records:
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Record 1:
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008/16 |
2
[incomplete] |
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008/17-19 |
001
[one copy reported] |
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008/25 |
0
[separate copy] |
| 852 |
##$a<location identifier>$bChemistry
Library$t1 |
| 853 |
00$81$av.$tc. |
| 863 |
30$81.1$a1-4 |
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30$81.2$a7-10
[Holdings consist of copy 1, v. 1-4 and
7-10.] |
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Record 2:
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008/16 |
2
[incomplete] |
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008/17-19 |
001
[one copy reported] |
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008/25 |
0
[separate copy] |
| 852 |
##$a<location identifier>$bMain Library$t2 |
| 853 |
00$81$av.$tc. |
| 863 |
30$81.1$a5-10
[Holdings consist of copy 2, v. 5-10.] |
1 - Composite copy report
Holdings statement is a consolidation of information
about more than one copy of the same bibliographic item.
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008/16 |
1
[complete] |
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008/17-19 |
002
[two copies reported] |
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008/25 |
1
[composite report] |
| 852 |
##$a<location identifier>$bChemistry
Library$bMain Library |
| 866 |
31$80$av.
1-10$zc.1 has v. 5-6 lacking; c. 2 has only v.
5-10
[Holdings consist of two copies in two
sublocations.] |
26-31 - Date of report
Six numeric characters indicate the currency of the
holdings information. The date is recorded in the pattern
yymmdd (yy for the year, mm for
the month, and dd for the day). A date that
consists of only year and month information is left
justified and each unused position contains a zero. An
unknown date is represented by six zeros.
Date on which the holdings report is first entered into
machine-readable form is contained in field 008/00-05 (Date
entered on file). This date never changes. In a separate
holdings record, the date in field 005 (Date and Time of
Latest Transaction) changes each time any transaction is
made to the record, while Date of Report indicates only
changes to the holdings information.
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008/26-31 |
880819
[The holdings report was updated on August 19,
1988.] |
INPUT CONVENTIONS
System-Generated Data Elements - 008/00-05
(Date entered on file) and /26-31 (Date of report) are
usually system generated. The generation of other 008 data
elements depends upon the capabilities of an individual
system.
Capitalization - Alphabetic codes are input
in lowercase.
Embedded Holdings Information - When
holdings information is embedded in a related MARC
bibliographic record, the coded information in field
008/00-31 may be contained in subfield $b (Fixed-length data
elements) of field 841 (Holdings Coded Data Values), which is
also embedded in the bibliographic record.
CONTENT DESIGNATOR HISTORY
008/07 - Method of acquisition
c - Cooperative or consortial purchase [NEW, 2002]
l - Legal deposit [NEW,
2009]
m - Membership [NEW, 2002]
n - Non-library purchase [NEW, 2002]
q - Lease [NEW, 2015]
008/11 - Intent to cancel date [RENAMED, 2002]
008/12 - General retention policy
# - Permanently retained [OBSOLETE]
Code # was used in holdings records that met the
requirements of Serial Holdings Statements at the
Summary Level (ANSI Z39.42). Code 8 (Permanently
retained) is defined for use in summary-level MARC holdings
statements that follow Serial Holdings Statements
(ANSI Z39.44) which replaced Z39.42.
008/20 - Lending policy
c - Will lend hard copy only [NEW, 2002]
l - Limited lending policy [NEW, 2002]
008/40 - Fill character usage [OBSOLETE, 1997] [CAN/MARC
only]