MARC 21 Format for Holdings Data: 845: Terms Governing Use and Reproduction Note (Network Development and MARC Standards Office, Library of Congress)

Terms governing the use and reproduction of a bibliographic item when the holding organization will lend (008/20, Lending policy, code a) and reproduce (008/21, Reproduction policy, code a) the item.

Includes, but is not limited to copyrights, film rights, and trade restrictions that restrict the right to reproduce, exhibit, fictionalize, and quote, a bibliographic item. This field is identical to field 540 (Terms Governing Use and Reproduction Note) defined in the MARC 21 Format for Bibliographic Data.

GUIDELINES FOR APPLYING CONTENT DESIGNATORS

■ INDICATORS

■ SUBFIELD CODES

$a - Terms governing use and reproduction

Text of a legal or official statement of restrictions.


845	##$aLiterary rights of Carrie Chapman Catt have been dedicated to the public.
845	##$aRestricted: Information on reproduction rights available at Reference Desk.
845	##$aRestricted: Copying allowed only for non-profit organizations.

$b - Jurisdiction

Name of a person, an institution, or a position or function within the institution, by whom or which the terms governing access are imposed and/or enforced, and to whom the restriction may be appealed.


845	##$3Recorded radio programs$aThere are copyright and contractual restrictions applying to the reproduction of most of these recordings;$bDepartment of Treasury;$cTreasury contracts 7-A130 through 39-A179.

$c - Authorization

Source of authority for the restriction (e.g., a specific statute, contract, etc.).


845	##$3Bituminous Coal Division and National Bituminous Coal Commission Records$a"No information obtained from a producer disclosing cost of production or sales realization shall be made public without the consent of the producer from whom the same shall have been obtained";$c50 Stat.88.

$d - Authorized users

Class of users, or specific individuals (by name or title) to whom the restrictions in subfield $a do not apply.


845	##$3Diaries$aPhotocopying prohibited;$dExecutor of estate.

$u - Uniform Resource Identifier

Uniform Resource Identifier (URI), for example a URL or URN, which provides electronic access data in a standard syntax. This data can be used for automated access to an electronic item using one of the Internet protocols.


845	##$aRights status not evaluated. For general information see "Copyright and Other Restrictions..."$uhttp://lcweb.loc.gov/rr/print/195_copr.html
845	##$aReproduction is restricted through October 2014. See Restrictions Statement for more information:$uhttp://lcweb.loc.gov/rr/print/res/273_brum.html

$3 - Materials specified

Part of the bibliographic item to which the field applies. Subfield $3 is the first subfield in the field.

When separate holdings records are made for each part of a bibliographic item, each record may contain a field 845 that contains a subfield $3 to specify the part to which the note applies. When holdings for all of the parts of a bibliographic item are contained in one holdings record (and there is no 863-865 Enumeration and Chronology field), subfield $3 may be used whenever a data element in field 845 differs for a specified part of the item.


845	##$3Transcripts$aConfidential, copying limited;$dStudent named on document.

$5 - Institution to which field applies

See the description of this subfield in Appendix A: Control Subfields.

$6 - Linkage

See the description of this subfield in Appendix A: Control Subfields.

$8 - Field link and sequence number

See the description of this subfield in Appendix A: Control Subfields.

INPUT CONVENTIONS

Punctuation - Field 845 ends with a period unless another mark of punctuation is present. If the final subfield is subfield $u or $5, the mark of punctuation precedes that subfield.

Embedded Holdings Information - When holdings information is embedded in a MARC bibliographic record which contains a field 540 (Terms Governing Use and Reproduction Note), field 845 may be used to relate terms governing use and reproduction to the holdings information.

845 - Terms Governing Use and Reproduction Note (R)

FIELD DEFINITION AND SCOPE

GUIDELINES FOR APPLYING CONTENT DESIGNATORS

■ INDICATORS

■ SUBFIELD CODES

INPUT CONVENTIONS


Subfield Codes
$a - Terms governing use and reproduction (NR) $b - Jurisdiction (NR) $c - Authorization (NR) $d - Authorized users (NR) $u - Uniform Resource Identifier (R)	$3 - Materials specified (NR) $5 - Institution to which field applies (NR) $6 - Linkage (NR) $8 - Field link and sequence number (R)