876-878 - Item Information-General Information
MARC 21 Holdings
October 2002
"Full" documentation refers to the MARC 21 Format for Holdings Data that contains detailed descriptions of every data element, along with examples, input conventions and history sections.
"Concise" documentation refers to the MARC 21 Concise Format for Holdings Data that contains abridged descriptions of every data element, along with examples.
876 - Item Information - Basic Bibliographic Unit (R)
Full |
Concise
877 - Item Information - Supplementary Material (R)
Full |
Concise
First Indicator
Undefined
# - Undefined
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Second Indicator
Undefined
# - Undefined
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Subfield Codes
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$a - Internal item number (NR)
$b - Invalid or canceled internal item number (R)
$c - Cost (R)
$d - Date acquired (R)
$e - Source of acquisition (R)
$h - Use restrictions (R)
$j - Item status (R)
$l - Temporary location (R)
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$p - Piece designation (R)
$r - Invalid or canceled piece designation (R)
$t - Copy number (NR)
$x - Nonpublic note (R)
$z - Public note (R)
$3 - Materials specified (NR)
$6 - Linkage (NR)
$8 - Field link and sequence number (NR)
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DEFINITION AND SCOPE
Item level information about the pieces to the item specified in the holdings record.
They contain various data elements that it may be desirable to record for specific items
for use in acquisition or circulation applications, among others.
May also be used to gather together separate bibliographic entities contained in a
single physical item (“bound-with” situation) by recording an identical barcode in
subfield $p or internal item number in subfield $a in each
separate holdings record. In this situation subfield $3 (Materials specified)
is used where applicable to indicate specific issues of serials or multipart items
contained in the single physical piece.
Linking Item Information to Holdings Items - For the following holdings
configurations and levels, item fields are linked to the pieces to which they apply as
indicated below.
Single physical part holdings item:
- One copy, one 852 field - Item fields do not need a linking subfield as
all apply to the one holdings item. (Holdings are recorded at level 1 or 2 in
Leader/17 (Encoding Level).) [See example under subfield $p
below]
- Multiple copies, one or more 852 fields - Subfield $3 is used
to link item fields to the appropriate copy in 852 field(s). (Holdings are recorded
at level 1 or 2 in Leader/17 (Encoding Level).) [See example under subfield
$e below]
Multiple physical part holdings item:
- Holdings in 866-868 (Textual Holdings) fields - Subfield $3 is
used to link item fields to the appropriate part specified in fields 866-868.
(Holdings are recorded at level 3 or 4 in Leader/17 (Encoding Level).) [See
example under subfield $h below]
- Holdings in 863-865 (Enumeration and Chronology) fields - Subfield
$8 is used to link item fields to the appropriate part specified in fields
863-865. Each part (volume or volumes) for which item level information is included
requires a separate 863-865 field. (Holdings are recorded at level 3 or 4 with piece
designation in Leader/17 (Encoding Level).) [See example under subfield
$l below]
GUIDELINES FOR APPLYING CONTENT DESIGNATORS
■ INDICATORS
- Both indicator positions are undefined; each contains a blank (#).
■ SUBFIELD CODES
$a - Internal item number Unique identifying number for the item.
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| 876 |
##$aAAH8128-1-1$pA14802137389 |
$b - Invalid or canceled internal item number
$c - Cost Price or cost replacement fee for the item. May be qualified in parentheses by
type of cost, e.g., normal, discounted, replacement.
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| 876 |
##$aAAH8128-1-1$c$13.75$pA14802137389 |
| 876 |
##$aABH8998-1-1$c$6.00 (discounted) |
$d - Date acquired Date the item was acquired in the form YYYYMMDD. If it is associated with
a cost, it follows the subfield $c (Cost) to which it applies. The date
is recorded according to Representations of Dates and Time (ISO
8601).
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| 876 |
##$aXZX1222-1$d19940622$pA1234567 |
$e - Source of acquisition Information about the acquisition of an item. May be recorded in either textual or
coded form. Codes may be locally defined.
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| 852 |
0#$aDLC$bMRR$t1 |
| 852 |
0#$aDLC$bSSRR$t2 |
| 876 |
##$3SSRR copy$a00019779439$eCIP |
$h - Use restrictions Any restrictions on the use of the item. It is used when it is necessary to
include information that is too item specific to be handled by field 506
(Restrictions on Access Note) in the bibliographic record.
May be recorded in either textual or coded form. Codes may be locally defined.
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| 866 |
##$80$av.1-4 |
| 876 |
##$3v.1/2$aABH1332-1-1$hRoom use only$pA14893829302 |
| 876 |
##$3v.3/4$aABH1332-1-2$hRoom use only$pA14839283910
[Restrictions indicate that interlibrary loan and circulation are not
possible for the items.] |
$j - Item status Information about the permanent status of the item, e.g. lost or withdrawn.
May be recorded in either textual or coded form. Codes may be locally defined.
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| 863 |
40$81.3$a109$b1-6$i1990$j1-6 |
| 876 |
##$81.3$aAAA1000-1-2$jLost$pA1481283845 |
$l - Temporary location Temporary location information relative to the permanent location specified in
field 852 (Location).
Not intended to provide circulation information. If desirable, a local subfield
$9 may be used for dates.
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| 863 |
40$81.5$a110$b1-6$i1991$j1-6 |
| 863 |
40$81.6$a110$b7-12$i1991$j7-12 |
| 876 |
##$81.5$aAAA1000-1-4$lReserve Room$pA1481283808 |
| 876 |
##$81.6$aAAA1000-1-6$lReference$pA1481283892 |
$p - Piece designation Barcode or other machine-readable piece designation (such as OCR) associated with
the item.
Accession numbers are recorded in field 852 subfield $p (Piece
designation).
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| 852 |
0#$aTxAM$bStacks$hHD9195.A5$iW5 |
| 876 |
##$aAAH8128-1-1$c$13.75$pA14802137389 |
$r - Invalid or canceled piece designation Invalid or canceled machine-readable piece designation.
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| 876 |
##$aAAH8128-2-1$c12.00$pA14812385910$rA14821385083$xRe-catalog as added copy for stacks when checked
in.
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$t - Copy number
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| 008/17-19 |
002
[two copies reported] |
| 852 |
01$aDLC$bMRR |
| 876 |
##$a80006537$jLost$t2 |
$x - Nonpublic note Note that is not written in a form that is adequate for public display.
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| 876 |
##$aAAH8128-2-1$c12.00$pA14812385910$qA14821385083$xRe-catalog as added copy for stacks when checked
in.
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$z - Public note Note that is written in a form adequate for public display.
$3 - Materials specified Volume or range of parts to which the item information field applies. If a range
of parts is recorded in fields 866-868 that do not correspond to the actual
physical piece, the subfield $3 must represent an individual piece, not
a series of pieces. Subfield $3 may also be used to specify the subset
in field 583 (Action Note) or fields 863-865 (Enumeration and Chronology) to which
the item information applies.
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| 866 |
#0$80$av. 5 |
| 868 |
#0$80$aChronological Index |
| 868 |
#0$80$aAlphabetic Index |
| 876 |
##$3v.5$aABH1332-1-3$pA14828301589 |
| 878 |
##$3Chronological index$aABH1332-1-4$pA14828301588 |
| 878 |
##$3Alphabetic index$aABH1332-1-5$pA14801389752 |
$8 - Field link and sequence number
INPUT CONVENTIONS
Embedded Holdings Information - When holdings information is embedded in a MARC bibliographic record, multiple 876-878
fields may be used only when the information does not include other holdings information
fields that must be linked to a specific 876-878 field for intelligibility. When field
linking is required, one 876-878 field and the other fields associated with it may be
embedded in the bibliographic record. Separate holdings records must be made for each of
the other 876-878 fields and its associated fields. However, multiple 852 fields may
exist in the record with related item information in fields 876-878, specifying the copy
number to which they apply using subfield $t (Copy number) or the subset
using subfield $3 (Materials specified).