Appendix E - Glossary

See supplementary material.

A secondary sequential designation(s) assigned to some serial and multipart items to provide a continuously numbered sequence in addition to a primary set of hierarchical designations. For example, "v.3:pt.1=fasc.7" reflects a primary numbering scheme of volumes and parts, and an alternative numbering scheme of fascicles.

The main bibliographic entity for which holdings are being reported. See also bibliographic unit.

An item or set of items in any physical form, either serial or nonserial, published, issued or treated as an entity and, as such, forming the basis for a single bibliographic description. The bibliographic item is the entity referred to by the item identifier. Examples of bibliographic items are: a one-volume book, a set of maps, a musical score with parts, a compact digital disc, a multimedia kit, a manuscript collection, a microform journal, a videotape with an accompanying pamphlet, a looseleaf publication together with its serially-issued updates. See also holdings item.

A discrete bibliographic entity that constitutes either the whole or a part of the bibliographic item. A bibliographic unit may be a basic bibliographic unit or supplementary material. Examples of bibliographic units are: a single volume, a multi-volume monograph, an accompanying pamphlet, a set of serially-issued updates.

A word, phrase, or abbreviation indicating the bibliographic unit into which a serial or multipart item has been divided by the publisher. A caption ordinarily appears on the piece immediately preceding the enumeration. Examples of captions are: volume, Band, Heft, part, number, tome, side (for a sound recording disc). A caption may be recorded in abbreviated form.

The date(s) used by the publisher on a serially-issued bibliographic unit to help identify it or indicate when it was issued. The chronology may reflect the dates of coverage, publication, or printing. See also enumeration.

A holdings statement consisting of information about two or more copies of a bibliographic item held at a single location. A composite statement may also consist of holdings for copies at one or more sublocations, consolidated into a single statement.

A statement of enumeration and chronology which condenses one or more data elements by recording a range of holdings in terms of the enumeration of only the first and last parts held in order to express the same information with fewer characters; or a statement which indicates the holdings of a complete level of hierarchy by recording the enumeration of the next higher level of the hierarchy. See also uncompressed enumeration and chronology.

That set of data elements required for holdings level 4 to identify and record the bibliographic units of a serial or multipart item held by a particular institution. A detailed holdings statement itemizes the holdings of each part of a bibliographic unit held. The holdings level is described in Leader/17 (Encoding level) and is based on the ANSI/NISO standards for holdings, Z39.44 and Z39.57. See also uncompressed enumeration and chronology.

A holdings report which is contained in the record for the bibliographic description for the bibliographic item. An embedded holdings report does not have its own item identifier. See also separate holdings statement.

The designation reflecting the alphabetic or numeric scheme used by the publisher on an item or assigned when the holdings statement is created to identify the individual bibliographic or physical parts and to show the relationship of each unit to the item as a whole. See also chronology.

A published part that is missing from the holdings of an organization. See also nongap break.

A physical piece or pieces of a bibliographic unit for which a holdings record has been made. See also bibliographic item.

The record of the location(s) and bibliographic units of a specific bibliographic item held at one or more locations. The holdings statement reflects only current holdings-not items known no longer to be held nor items expected to be acquired.

The data element in the holdings statement that uniquely identifies the bibliographic item for which holdings are being reported. The item identifier may consist of such information as the International Standard Book or Serial Numbers, a record control number.

The institution, physical site, or collection at which an item is located or from which it may be available, along with any sublocation, and shelving location.

A bibliographic unit, complete, or intended to be complete, in a finite number of separate physical parts.

A break in the consecutive numbering, as in a publishing irregularity.

A type of bibliographic item that is monographic in nature and may be complete in one part or complete, or intended to be completed, in a finite number of separate physical parts.

See enumeration.

A single physical part. For serials and multipart items, a piece is a single portion which is a part of the whole bibliographic item; for single-part items it is the bibliographic item. See also holdings item.

A bibliographic record representing the description of the bibliographic unit for which a holdings statement is created.

A holdings statement which has its own item identifier and is linked to the record for the related bibliographic item. A separate holdings statement constitutes a complete record as opposed to embedded holdings information, which is contained in the record for the bibliographic item. See also embedded holdings information.

A bibliographic item that is issued in successive parts at regular or irregular intervals and intended to be continued indefinitely.

A basic bibliographic unit or supplementary material complete in a single physical part.

That set of data elements required for Holdings level 3 to identify and record the bibliographic units of a serial or multipart item held by a particular institution. A summary holdings statement generally uses a compressed statement of enumeration and chronology. The holdings level is described in Leader/17 and is based on the ANSI/NISO standards for holdings, Z39.44 and Z39.57. See also compressed enumeration and chronology.

A part of a work, physically separate from the basic bibliographic unit and frequently in a different medium. Examples of supplementary material are maps inside a pocket inside a book cover, an answer book accompanying a textbook, or a pamphlet accompanying an audiodisc.

A statement of enumeration and chronology which itemizes, explicitly and without compression, the holdings of each part of a bibliographic unit held. See also compressed enumeration and chronology.