Encoded Archival Description Tag Library, Version 2002

EAD Elements

<accessrestrict> Conditions Governing Access

Description:

Information about conditions that affect the availability of the materials being described. May indicate the need for an appointment or the nature of restrictions imposed by the donor, legal statute, repository, or other agency. May also indicate the lack of restrictions.

Do not confuse with Conditions Governing Use <userestrict>, which designates information about limitations on the use of the described materials after access has been granted.

In EAD Version 1.0 <accessrestrict> was a subelement of Administrative Information <admininfo>, which has been deprecated in EAD 2002 (see Appendix B). The new Description Group <descgrp> element, which can group any of the <did>-level elements (except the Description of Subordinate Components <dsc>), may be used to wrap elements where a group heading is desirable. The <descgrp> element can be used to replace <admininfo> where it has been used as a wrapper when converting finding aids encoded in EAD V1.0 to EAD 2002.

The <accessrestrict> element is comparable to ISAD(G) data element 3.4.1 and MARC field 506.

May contain:

accessrestrict, address, blockquote, chronlist, head, legalstatus, list, note, p, table

May occur within:

accessrestrict, archdesc, archdescgrp, c, c01, c02, c03, c04, c05, c06, c07, c08, c09, c10, c11, c12, descgrp

Attributes:

Examples:

1.
    <accessrestrict>
        <p>There are no access restrictions on this collection.</p>
    </accessrestrict>


2.
    <accessrestrict>
        <p>University records are public records and once fully processed are generally
        open to research use. Records that contain personally identifiable information will
        be closed to protect individual privacy.  The closure of university records is subject
        to compliance with applicable laws.</p>
    </accessrestrict>


3.
    <c02 level="file">
        <did>
            <container type="box" label="Box">104 </container>
            <container type="folder" label="Folder(s)">6578-6579 </container>
            <unittitle><title render="italic">Technics and Civilization</title>
            (<title render="italic">Form and Personality</title> or
            <title render="italic">Form and Civilization</title>)
            </unittitle>
            <unitdate type="inclusive" normal="1931/1933">1931-1933</unitdate>
        </did>
        <scopecontent>
            <p>Draft fragments.</p>
        </scopecontent>
        <accessrestrict>
            <p>Only the photocopies (housed in Box 105) of these fragile materials
            may be used.</p>
        </accessrestrict>
    </c02>