MARC 21 Concise Bibliographic: Holdings, Location, Alternate Graphics, etc. Fields (841-88X)

This is an ARCHIVED VERSION of the 2000 electronic edition of the MARC 21 Concise Formats. Please see www.loc.gov/marc/concise/ for the most up-to-date version of the electronic MARC 21 Concise Formats.

Fields 841-886 contain descriptions for data elements which are an integral part of the MARC 21 Format for Bibliographic Data and data elements which may appear either in bibliographic records or in separate MARC holdings records.

Field 850 is a bibliographic record field that contains minimal holdings location holdings location data. Field 852 contains more extensive location data. Field 856 covers information about the location of electronic resources. These fields are described in this document. Fields 841-845, 853-855, and 863-878 are only listed here. Fuller descriptions for them appear in the MARC 21 Concise Format for Holdings Data.

Fields 880 and 886 are special-use bibliographic data fields.

Information for Translators and Other Users
Items highlighted in red indicate changes made after the 1998 edition of the USMARC Concise Formats was published (This publication included the 1994 base text, along with Updates No. 1 (March 1995), No. 2 (March 1996) and No. 3 (July 1997) of the USMARC Format for Bibliographic Data).

Items highlighted in green indicate changes made to the online format only. These changes will be corrected in the 2001 printed edition of the MARC 21 Concise Formats (Available soon).

• 841 - HOLDINGS CODED DATA VALUES (NR)
• 842 - TEXTUAL PHYSICAL FORM DESIGNATOR (NR)
• 843 - REPRODUCTION NOTE (R)
• 844 - NAME OF UNIT (NR)
• 845 - TERMS GOVERNING USE AND REPRODUCTION NOTE (R)
• 850 - HOLDING INSTITUTION (R)
• 852 - LOCATION (R)
• 853 - CAPTIONS AND PATTERN--BASIC BIBLIOGRAPHIC UNIT (R)
• 854 - CAPTIONS AND PATTERN--SUPPLEMENTARY MATERIAL (R)
• 855 - CAPTIONS AND PATTERN--INDEXES (R)
• 856 - ELECTRONIC LOCATION AND ACCESS (R)
• 863 - ENUMERATION AND CHRONOLOGY--BASIC BIBLIOGRAPHIC UNIT (R)
• 864 - ENUMERATION AND CHRONOLOGY--SUPPLEMENTARY MATERIAL (R)
• 865 - ENUMERATION AND CHRONOLOGY--INDEXES (R)
• 866 - TEXTUAL HOLDINGS--BASIC BIBLIOGRAPHIC UNIT (R)
• 867 - TEXTUAL HOLDINGS--SUPPLEMENTARY MATERIAL (R)
• 868 - TEXTUAL HOLDINGS--INDEXES (R)
• 876 - ITEM INFORMATION--BASIC BIBLIOGRAPHIC UNIT (R)
• 877 - ITEM INFORMATION--SUPPLEMENTARY MATERIAL (R)
• 878 - ITEM INFORMATION--INDEXES (R)
• 880 - ALTERNATE GRAPHIC REPRESENTATION (R)
• 886 - FOREIGN MARC INFORMATION FIELD (R)

841 - HOLDINGS CODED DATA VALUES (NR)

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842 - TEXTUAL PHYSICAL FORM DESIGNATOR (NR)

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843 - REPRODUCTION NOTE (R)

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844 - NAME OF UNIT (NR)

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845 - TERMS GOVERNING USE AND REPRODUCTION NOTE (R)

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850 - HOLDING INSTITUTION (R)

Indicators

• First - Undefined
  • # - Undefined
• Second - Undefined
  • # - Undefined

Subfield Codes

• $a - Holding institution (R)
  The MARC code of the organization that holds a copy of the item. The sources for the MARC code are the MARC Code List for Organizations (maintained by the Library of Congress) and Symbols and Interlibrary Loan Policies in Canada (maintained by the National Library of Canada).
• $8 - Field link and sequence number (R) See Control Subfields

Examples

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852 - LOCATION (R)

Indicators

• First - Shelving scheme
  A value that indicates the classification or shelving scheme used.
  • # - No information provided
  • 0 - Library of Congress classification
  • 1 - Dewey Decimal classification
  • 2 - National Library of Medicine classification
  • 3 - Superintendent of Documents classification
  • 4 - Shelving control number
  • 5 - Title
  • 6 - Shelved separately
  • 7 - Source specified in subfield $2
  • 8 - Other scheme
• Second - Shelving order
  A value that indicates whether an item is shelved under a primary or alternative numbering scheme.
  • # - No information provided
  • 0 - Not enumeration
  • 1 - Primary enumeration
    This value is also used when only one numbering scheme is applicable.
  • 2 - Alternative enumeration
    Item carries two numbering schemes and is shelved by the secondary scheme.

Subfield Codes

• $a - Location (NR)
  The MARC code for the organization holding the item or from which it is available. The sources for the MARC code are the MARC Code List for Organizations (maintained by the Library of Congress) and Symbols and Interlibrary Loan Policies in Canada (maintained by the National Library of Canada).
• $b - Sublocation or collection (R)
  The specific department, library, collection, etc., within the holding organization in which the item is located or from which it is available.
• $c - Shelving location (R)
• $e - Address (R)
  Street address, city, state, zip code, and country information for the current physical location of the item.
• $f - Coded location qualifier (R)
  A two- or three-character code that identifies the specific issues of the item that are located apart from the main holdings of the same item. Subfield $f immediately follows the subfield $a, $b, or $c being qualified.
  • Qualifier type
  • l - Latest
    The latest, including the current, time or part unit is housed in a different location.
  • p - Previous
    The previous, not including the current, time or part unit is housed in a different location.
  • Number of units
  • 1-9 - Number of units
    When a number is not required to identify the specific units, the number of units may be omitted. When Qualifier type is Latest (code 1), the number includes the current time or part unit. When Qualifier type is Previous (code p), the number does not include the current time or part unit.
  • Unit type
  • Time
  • m - Month(s)
  • w - Week(s)
  • y - Year(s)
  • Part
  • e - Edition(s)
  • i - Issue(s)
  • s - Supplement(s)
• $g - Non-coded location qualifier (R)
  Free text that is used when the codes in subfield $f are inadequate for describing the unit that is located apart from the main holdings of the same item. Subfield $g immediately follows the subfield $a, $b, or $c being qualified.
• $h - Classification part (NR)
• $i - Item part (R)
• $j - Shelving control number (NR)
• $k - Call number prefix (NR)
• $l - Shelving form of title (NR)
  The shelving title of an unclassified item that is shelved by title.
• $m - Call number suffix (NR)
• $n - Country code (NR)
  A two- or three-character MARC code for the principal location contained in subfield $a. The source of the code is the MARC Code List for Countries that is maintained by the Library of Congress.
• $p - Piece designation (NR)
  An identification of a single piece when the holdings information does not contain a field 863-865 (Enumeration and Chronology) or 876-878 (Item Information) that contains a subfield $p (Piece designation).
• $q - Piece physical condition (NR)
  A description of any unusual characteristic of the physical condition of the piece when the information does not contain a field 863-865 (Enumeration and Chronology) or 876-878 (Item Information) that contains a subfield $q (Piece physical condition).
• $s - Copyright article-fee code (R)
• $t - Copy number (NR)
  A copy number or a range of numbers for copies that have the same location and call number when the holdings information does not contain an 863-865 Enumeration and Chronology field that contains subfield $t (Copy number).
• $x - Nonpublic note (R)
  Information that is not written in a form adequate for public display.
• $z - Public note (R)
• $2 - Source of classification or shelving scheme (NR)
• $3 - Materials specified (NR)
  Identifies the part of the bibliographic item to which the field applies. Subfield $3 is the first subfield in the field.
• $6 - Linkage (NR) See Control Subfields
• $8 - Field link and sequence number (NR) See Control Subfields

Examples

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853 - CAPTIONS AND PATTERN--BASIC BIBLIOGRAPHIC UNIT (R)

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854 - CAPTIONS AND PATTERN--SUPPLEMENTARY MATERIAL (R)

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855 - CAPTIONS AND PATTERN--INDEXES (R)

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856 - ELECTRONIC LOCATION AND ACCESS (R)

Indicators

• First - Access method
  A value that defines the access method to the electronic resource. If the resource is available by more than one access method, the field is repeated. When recording a URL in subfield $u, the value corresponds to the access method (URL scheme), which is also the first element in the string.
  • # - No information provided
    Indicates that no information about access method is provided. This value is used when subfield $u contains a URN and there is no URL recorded. When subfield $u contains a URL and the subfield is repeated with a URN, the indicator value for the appropriate access method of the URL is given.
  • 0 - Email
    Indicates that access is through the Mail Transfer Protocol (MAILTP).
  • 1 - FTP
    Indicates that access is through the File Transfer Protocol (FTP).
  • 2 - Remote login (Telnet)
    Indicates that access is through remote login using an application such as Telnet.
  • 3 - Dial-up
    Indicates that access to the electronic resource is through a conventional telephone line (dial-up).
  • 4 - HTTP
    Indicates that access to the electronic resource is through the Hypertext Transfer Protocol.
  • 7 - Method specified in subfield $2
• Second - Relationship
  A value that identifies the relationship between the electronic resource at the location identified in field 856 and the item described in the record as a whole. Subfield $3 is used to provide further information about the relationship if it is not a one-to-one relationship.
  • # - No information provided
  • 0 - Resource
    Indicates that the electronic location in field 856 is for the same resource described by the record as a whole. In this case, the item represented by the bibliographic record is an electronic resource. If the data in field 856 relates to a constituent unit of the resource represented by the record, subfield $3 is used to specify the portion(s) to which the field applies.
  • 1 - Version of resource
    Indicates that the location in field 856 is for an electronic version of the resource described by the record. In this case, the item represented by the bibliographic record is not electronic but an electronic version is available. If the data in field 856 relates to a constituent unit of the resource represented by the record, subfield $3 is used to specify the portion(s) to which the field applies.
  • 2 - Related resource
    Indicates that the location in field 856 is for an electronic resource that is related to the item described by the record. In this case, the item represented by the bibliographic record is not the electronic resource itself. Subfield $3 can be used to further characterize the relationship between the electronic item identified in field 856 and the item represented by the bibliographic record as a whole.
  • 8 - No display constant generated

Subfield Codes

• $a - Host name (R)
  The fully qualified domain (host name) of the electronic location. It contains a network address which is repeated if there is more than one address for the same host. The convention for a BITNET address is to add .bitnet.
• $b - Access number (R)
  The access number associated with a host. It can contain the Internet Protocol (IP) numeric address if the item is an Internet resource, or a telephone number if dial-up access is provided through a telephone line. This data may change frequently and may be generated by the system, rather than statically stored.
• $c - Compression information (R)
  Information about the compression of a file, in particular, whether a specific program is required to decompress the file.
• $d - Path (R)
  The path, the series of logical directory and subdirectory names where a file is stored.
• $f - Electronic name (R)
  The electronic name of a file as it exists in the directory/subdirectory indicated in subfield $d.
• $h - Processor of request (NR)
  The username, or processor of the request; generally the data which precedes the @ in the host address.
• $i - Instruction (R)
  An instruction needed for the remote host to process a request.
• $j - Bits per second (NR)
• $k - Password (NR)
• $l - Logon (NR)
  Characters needed to connect (i.e., logon, login, etc.) to an electronic resource or FTP site. This subfield is used to record general-use logon strings which do not require special security.
• $m - Contact for access assistance (R)
• $n - Name of location of host (NR)
  The full name of the location of the host in subfield $a, including its geographical location.
• $o - Operating system (NR)
• $p - Port (NR)
  The portion of the address that identifies the process or service in the host.
• $q - Electronic format type (NR)
  An identification of the electronic format type, which is the data representation of the resource, such as text/HTML, ASCII, Postscript file, executable application, or JPEG image. Electronic format type may be taken from enumerated lists such as registered Internet Media Types (MIME types).
• $r - Settings (NR)
• $s - File size (R)
• $t - Terminal emulation (R)
• $u - Uniform Resource Identifier (R)
  The URI, which provides standard syntax for locating an object using existing Internet protocols. Field 856 is structured to allow for the creation of a URL from the concatenation of other separate 856 subfields. Subfield $u may be used instead of those separate subfields or in addition to them. Subfield $u may be repeated only if one location of the digital object has multiple identifiers (URIs). The field is repeated if the digital object has multiple locations.
• $v - Hours access method available (R)
• $w - Record control number (R)
• $x - Nonpublic note (R)
• $y - Link text (R)
  Used for display in place of the URL in subfield $u (Uniform Resource Identifier). When subfield $y is present, applications should use the contents of it as the link instead of subfield $u linking to the destination in subfield $u.
• $z - Public note (R)
• $2 - Access method (NR)
  The access method when the first indicator position contains value 7.
• $3 - Materials specified (NR)
  Information that specifies the part of the bibliographic item to which the field applies.
• $6 - Linkage (NR) See Control Subfields
• $8 - Field link and sequence number (R) See Control Subfields

Examples

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863 - ENUMERATION AND CHRONOLOGY--BASIC BIBLIOGRAPHIC UNIT (R)

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864 - ENUMERATION AND CHRONOLOGY--SUPPLEMENTARY MATERIAL (R)

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865 - ENUMERATION AND CHRONOLOGY--INDEXES (R)

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866 - TEXTUAL HOLDINGS--BASIC BIBLIOGRAPHIC UNIT (R)

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867 - TEXTUAL HOLDINGS--SUPPLEMENTARY MATERIAL (R)

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868 - TEXTUAL HOLDINGS--INDEXES (R)

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876 - ITEM INFORMATION--BASIC BIBLIOGRAPHIC UNIT (R)

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877 - ITEM INFORMATION--SUPPLEMENTARY MATERIAL (R)

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878 - ITEM INFORMATION--INDEXES (R)

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880 - ALTERNATE GRAPHIC REPRESENTATION (R)

Indicators

• First - Same as associated field
• Second - Same as associated field

Subfield Codes

• $6 - Linkage (NR) See Control Subfields
• $a-z Same as associated field
• $0-5 Same as associated field
• $7-9 Same as associated field

Examples

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886 - FOREIGN MARC INFORMATION FIELD (R)

Indicators

• First - Type of field
  A value that indicates the type of foreign MARC field from which the data is converted.
  • 0 - Leader
  • 1 - Variable control fields (002-009)
  • 2 - Variable data fields (010-999)
• Second - Undefined
  • # - Undefined

Subfield Codes

• $a - Tag of the foreign MARC field (NR)
  Subfield $a is not present when the first indicator value is 0 (Leader). When it is present, subfield $a is the second subfield in the field.
• $b - Content of the foreign MARC field (NR)
  
• $2 - Source of data (NR)
  Subfield $2 is the first subfield in the field. It contains the MARC code for the foreign MARC format from which the record is converted. (The code is taken from the MARC Code List for Relators, Sources, Description Conventions and is an authoritative-agency data element.)
• $a-z - Foreign MARC subfield (R)
• $0-9 - Foreign MARC subfield (R)

Examples

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