MARC 21 Concise Holdings: Item Information Fields (876-878)

This is an ARCHIVED VERSION of the 2001 electronic edition of the MARC 21 Concise Formats. Please see
www.loc.gov/marc/concise/ for the most up-to-date version of the electronic MARC 21 Concise Formats.

Information for Translators and Other Users
Items highlighted in red indicate changes made after the 2000 edition of the MARC 21 Concise Formats was published and are included in the 2001 printed edition of the MARC 21 Concise Formats.

ITEM INFORMATION FIELDS--GENERAL INFORMATION

Fields 876-878 contain item level information about the pieces to the item specified in the holdings record. They contain various data elements that it may be desirable to record for specific items for use in acquisition or circulation applications, among others.

Linking Item Information to Holdings Items

For the following holdings configurations and levels, item fields are linked to the pieces to which they apply as indicated below.

Single physical part holdings item:

One copy, one 852 field: Item fields do not need linking subfield as all apply to the one holdings item. (Holdings are recorded at level 1 or 2 in Leader/17 (Encoding Level).)
Multiple copies, one or more 852 fields: Subfield $3 is used to link item fields to the appropriate copy in 852 field(s). (Holdings are recorded at level 1 or 2 in Leader/17 (Encoding Level).)

Multiple physical part holdings item:

Holdings in 866-868 (Textual Holdings) fields: Subfield $3 is used to link item fields to the appropriate part specified in fields 866-868. (Holdings are recorded at level 3 or 4 in Leader/17 (Encoding Level).)
Holdings in 863-865 (Enumeration and Chronology) fields: Subfield $8 is used to link item fields to the appropriate part specified in fields 863-865. Each part (volume or volumes) for which item level information is included requires a separate 863-865 field. (Holdings are recorded at level 3 or 4 with piece designation in Leader/17 (Encoding Level).)

Embedded holdings information:

When holdings information is embedded in a MARC bibliographic record, multiple 876-878 fields may be used only when the information does not include other holdings information fields that must be linked to a specific 876-878 field for intelligibility. When field linking is required, one 876-878 field and the other fields associated with it may be embedded in the bibliographic record. Separate holdings records must be made for each of the other 876-878 fields and its associated fields. However, multiple 852 fields may exist in the record with related item information in fields 876-878, specifying the copy number to which they apply using subfield $t (Copy number) or the subset using subfield $3 (Materials specified).

Indicators

First - Undefined
- # - Undefined
Second - Undefined
- # - Undefined

Subfield Codes

$a - Internal item number (NR)
A unique identifying number for the item.
$b - Invalid or canceled internal item number (R)
$c - Cost (R)
The price or cost replacement fee for the item. It may be qualified in parentheses by type of cost, e.g., normal, discounted, replacement.
$d - Date acquired (R)
The date the item was acquired in the form YYYYMMDD. If it is associated with a cost, it follows the subfield $c (Cost) to which it applies. The date is recorded according to Representations of Dates and Times (ISO 8601).
$e - Source of acquisition (R)
$h - Use restrictions (R)
Information about any restrictions on the use of the item. It is used when it is necessary to include information that is too item specific to be handled by field 506 (Restrictions on Access Note) in the bibliographic record.
$j - Item status (R)
Information about the permanent status of the item, e.g. lost or withdrawn.
$l - Temporary location (R)
Temporary location information relative to the permanent location specified in field 852 (Location).
$p - Piece designation (R)
A bar code or other machine-readable piece designation (such as OCR) associated with the item.
$r - Invalid or canceled piece designation (R)
$t - Copy number (NR)
$x - Nonpublic note (R)
$z - Public note (R)
$3 - Materials specified (NR)
$6 - Linkage (NR) See Control Subfields
$8 - Field link and sequence number (NR) See Control Subfields

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876 - ITEM INFORMATION--BASIC BIBLIOGRAPHIC UNIT (R)

Item information about a basic bibliographic unit in the holdings of the reporting organization. A display may be generated from the contents of field 876 and its related 852 (Location), 853/863 (Captions and Pattern/Enumeration and Chronology), or 866 (Textual Holdings) field to which it is linked by subfield $8 (Field link and sequence number) or related by subfield $3 (Materials specified).

A general description of the four types of holdings data fields, their relationship to each other, and their repeatability is given in the Holdings Data--General Information section.

Guidelines for applying the content designators defined for field 876 are given in the Item Information Fields--General Information section.

Examples

876	##$aAAH8128-1-1$pA14802137389
876	##$aABH8998-1-1$c$6.00 (discounted)
876	##$aXZX1222-1$d19940622$pA1234567
876	##$3SSRR copy$a00019779439$eCIP
876	##$3v.3/4$aABH1332-1-2$hRoom use only$pA14839283910
876	##$81.6$aAAA1000-1-6$lReference$pA1481283892
876	##$aAAH8128-1-1$c$13.75$pA14802137389
876	##$aAAH8128-2-1$c12.00$pA14812385910$rA14821385083$xRe-catalog as added copy for stacks when checked in.
876	##$a80006537$jLost$t2
876	##$3v.5$aABH1332-1-3$pA14828301589
876	##$81.1$aAAA1000-1-1$pA1481283827
876	##$81.2$aAAA1000-1-3$pA1481283831

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877 - ITEM INFORMATION--SUPPLEMENTARY MATERIAL (R)

Item information about supplementary material that are not separately cataloged in the holdings of the reporting organization. A display may be generated from the contents of field 877 and its related 852 (Location), 854/864 (Captions and Pattern/Enumeration and Chronology), or 867 (Textual Holdings) field to which it is linked by subfield $8 (Field link and sequence number) or related by subfield $3 (Materials specified).

A general description of the four types of holdings data fields, their relationship to each other, and their repeatability is given in the Holdings Data--General Information section.

Guidelines for applying the content designators defined for field 877 are given in the Item Information Fields--General Information section.

Example

877

##$31986$aACC8761-3-2$jLost$pJ87958763

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878 - ITEM INFORMATION--INDEXES (R)

Item information about indexes that are not separately cataloged in the holdings of the reporting organization. A display may be generated from the contents of field 878 and its related 852 (Location), 855/865 (Captions and Pattern/Enumeration and Chronology), or 868 (Textual Holdings) field to which it is linked by subfield $8 (Field link and sequence number) or related by subfield $3 (Materials specified).

A general description of the four types of holdings data fields, their relationship to each other, and their repeatability is given in the Holdings Data--General Information section.

Guidelines for applying the content designators defined for field 878 are given in the Item Information Fields--General Information section.

Examples

878	##$3Chronological index$aABH1332-1-4$pA14828301588
878	##$3Alphabetic index$aABH1332-1-5$pA14801389752
878	##$81.1$aADF1383-1-2$pA14809183075
878	##$82.1$aADF1383-1-3$pA14809813780

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