MARC 21 Concise Bibliographic: Holdings, Location, Alternate Graphics, etc. Fields (841- 88X)

This is an ARCHIVED VERSION of the 2006 electronic edition of the MARC 21 Concise Formats. Please see www.loc.gov/marc/concise/ for the most up-to-date version of the electronic MARC 21 Concise Formats.

Fields 841-88X contain descriptions for data elements which are an integral part of the MARC 21 Format for Bibliographic Data and data elements which may appear either in bibliographic records or in separate MARC holdings records.

Field 850 is a bibliographic record field that contains minimal holdings location data. Field 852 contains more extensive location data. Field 856 covers information about the location of electronic resources. These fields are described in this document. Fields 841-845, 853-855, and 863-878 are only listed here. Fuller descriptions for them appear in the MARC 21 Concise Format for Holdings Data.

Fields 880, 886, and 887 are special-use bibliographic data fields.

• 841 - HOLDINGS CODED DATA VALUES (NR)
• 842 - TEXTUAL PHYSICAL FORM DESIGNATOR (NR)
• 843 - REPRODUCTION NOTE (R)
• 844 - NAME OF UNIT (NR)
• 845 - TERMS GOVERNING USE AND REPRODUCTION NOTE (R)
• 850 - HOLDING INSTITUTION (R)
• 852 - LOCATION (R)
• 853 - CAPTIONS AND PATTERN--BASIC BIBLIOGRAPHIC UNIT (R)
• 854 - CAPTIONS AND PATTERN--SUPPLEMENTARY MATERIAL (R)
• 855 - CAPTIONS AND PATTERN--INDEXES (R)
• 856 - ELECTRONIC LOCATION AND ACCESS (R)
• 863 - ENUMERATION AND CHRONOLOGY--BASIC BIBLIOGRAPHIC UNIT (R)
• 864 - ENUMERATION AND CHRONOLOGY--SUPPLEMENTARY MATERIAL (R)
• 865 - ENUMERATION AND CHRONOLOGY--INDEXES (R)
• 866 - TEXTUAL HOLDINGS--BASIC BIBLIOGRAPHIC UNIT (R)
• 867 - TEXTUAL HOLDINGS--SUPPLEMENTARY MATERIAL (R)
• 868 - TEXTUAL HOLDINGS--INDEXES (R)
• 876 - ITEM INFORMATION--BASIC BIBLIOGRAPHIC UNIT (R)
• 877 - ITEM INFORMATION--SUPPLEMENTARY MATERIAL (R)
• 878 - ITEM INFORMATION--INDEXES (R)
• 880 - ALTERNATE GRAPHIC REPRESENTATION (R)
• 886 - FOREIGN MARC INFORMATION FIELD (R)
• 887 - NON-MARC INFORMATION FIELD (R)

Information for Translators and Other Users
Items highlighted in red indicate changes made after the 2005 edition of the MARC 21 Concise Formats was published and are included in the 2006 printed edition of the MARC 21 Concise Formats.

841 - HOLDINGS CODED DATA VALUES (NR)

[Described in full under field 841 in the MARC 21 Concise Format for Holdings Data.]

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842 - TEXTUAL PHYSICAL FORM DESIGNATOR (NR)

[Described in full under field 842 in the MARC 21 Concise Format for Holdings Data.]

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843 - REPRODUCTION NOTE (R)

[Described in full under field 843 in the MARC 21 Concise Format for Holdings Data.]

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844 - NAME OF UNIT (NR)

[Described in full under field 844 in the MARC 21 Concise Format for Holdings Data.]

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845 - TERMS GOVERNING USE AND REPRODUCTION NOTE (R)

[Described in full under field 845 in the MARC 21 Concise Format for Holdings Data.]

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850 - HOLDING INSTITUTION (R)

Information concerning holdings of the described item by the specified institution.

Indicators

• First - Undefined
  • # - Undefined
• Second - Undefined
  • # - Undefined

Subfield Codes

• $a - Holding institution (R)
  The MARC code of the organization that holds a copy of the item.
  See Organization Code Sources for a listing of sources used in MARC 21 records.
• $8 - Field link and sequence number (R) See Control Subfields

Example

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852 - LOCATION (R)

Identifies the organization holding the item or from which it is available. May also contain detailed information about how to locate the item in a collection.

Indicators

• First - Shelving scheme
  • # - No information provided
  • 0 - Library of Congress classification
  • 1 - Dewey Decimal classification
  • 2 - National Library of Medicine classification
  • 3 - Superintendent of Documents classification
  • 4 - Shelving control number
  • 5 - Title
    Indicates that the item is shelved by a title. If necessary, this title is contained in subfield $l (Shelving form of title).
  • 6 - Shelved separately
  • 7 - Source specified in subfield $2
  • 8 - Other scheme
• Second - Shelving order
  A value that indicates whether an item is shelved under a primary or alternative numbering scheme.
  • # - No information provided
  • 0 - Not enumeration
  • 1 - Primary enumeration
    This value is also used when only one numbering scheme is applicable.
  • 2 - Alternative enumeration
    Item carries two numbering schemes and is shelved by the secondary scheme.

Subfield Codes

• $a - Location (NR)
  The institution or person holding the item or from which access is given. Contains a MARC code for the organization or the name of the institution or person holding the item.
  See Organization Code Sources for a listing of sources used in MARC 21 records.
• $b - Sublocation or collection (R)
  The specific department, library, collection, etc., within the holding organization in which the item is located or from which it is available.
• $c - Shelving location (R)
• $e - Address (R)
  Street address, city, state, zip code, and country information for the current physical location of the item.
• $f - Coded location qualifier (R)
  A two- or three-character code that identifies the specific issues of the item that are located apart from the main holdings of the same item. Subfield $f immediately follows the subfield $a, $b, or $c being qualified.
  • Qualifier type
  • l - Latest
  • The latest, including the current, time or part unit is housed in a different location.
  • p - Previous
  • The previous, not including the current, time or part unit is housed in a different location.
  • Number of units
  • 1-9 - Number of units
  • When a number is not required to identify the specific units, the number of units may be omitted. When Qualifier type is Latest (code 1), the number includes the current time or part unit. When Qualifier type is Previous (code p), the number does not include the current time or part unit.
  • Unit type:
  • Time
  • m - Month(s)
  • w - Week(s)
  • y - Year(s)
  • Part
  • e - Edition(s)
  • i - Issue(s)
  • s - Supplement(s)
• $g - Non-coded location qualifier (R)
  Free text that is used when the codes in subfield $f are inadequate for describing the unit that is located apart from the main holdings of the same item. Subfield $g immediately follows the subfield $a, $b, or $c being qualified.
• $h - Classification part (NR)
• $i - Item part (R)
• $j - Shelving control number (NR)
• $k - Call number prefix (R)
• $l - Shelving form of title (NR)
  The shelving title of an unclassified item that is shelved by title.
• $m - Call number suffix (R)
• $n - Country code (NR)
  A two- or three-character MARC code for the principal location contained in subfield $a. Code from: MARC Code List for Countries
• $p - Piece designation (NR)
  An identification of a single piece when the holdings information does not contain a field 863-865 (Enumeration and Chronology) or 876-878 (Item Information) that contains a subfield $p (Piece designation).
• $q - Piece physical condition (NR)
  A description of any unusual characteristic of the physical condition of the piece when the information does not contain a field 863-865 (Enumeration and Chronology) or 876-878 (Item Information) that contains a subfield $q (Piece physical condition).
• $s - Copyright article-fee code (R)
• $t - Copy number (NR)
  A copy number or a range of numbers for copies that have the same location and call number when the holdings information does not contain an 863-865 Enumeration and Chronology field that contains subfield $t (Copy number).
• $u - Uniform Resource Identifier (R)
  Uniform Resource Identifier (URI), for example a URL or URN, which provides electronic access data in a standard syntax.
  
  The URI links to the repository that holds the item (regardless of whether the item is analog or digital). This information may also be recorded as an organization code or text in subfield $a (Location) and (if applicable) subfield $b (Sublocation).
• $x - Nonpublic note (R)
• $z - Public note (R)
• $2 - Source of classification or shelving scheme (NR)
  Code from: MARC Code Lists for Relators, Sources, Description Conventions
• $3 - Materials specified (NR)
• $6 - Linkage (NR) See Control Subfields
• $8 - Sequence number (NR)
  To sequence related holdings records, see field 852, subfield $8 in the MARC 21 Format for Holdings Data

Examples

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853 - CAPTIONS AND PATTERN--BASIC BIBLIOGRAPHIC UNIT (R)

[Described in full under field 853 in the MARC 21 Concise Format for Holdings Data.]

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854 - CAPTIONS AND PATTERN--SUPPLEMENTARY MATERIAL (R)

[Described in full under field 854 in the MARC 21 Concise Format for Holdings Data.]

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855 - CAPTIONS AND PATTERN--INDEXES (R)

[Described in full under field 855 in the MARC 21 Concise Format for Holdings Data.]

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856 - ELECTRONIC LOCATION AND ACCESS (R)

The information needed to locate and access an electronic resource. The field may be used in a bibliographic record for a resource when that resource or a subset of it is available electronically. In addition, it may be used to locate and access an electronic version of a non-electronic resource described in the bibliographic record or a related electronic resource.

Field 856 is repeated when the location data elements vary (subfields $a, $b, $d, when used). It is also repeated when more than one access method is used, different portions of the item are available electronically, mirror sites are recorded, different formats/resolutions with different URLs are indicated, and related items are recorded.

See the Guidelines for the Use of Field 856 for a more thorough discussion on the use of field 856.

Indicators

• First - Access method
  A value that defines the access method to the electronic resource. If the resource is available by more than one access method, the field is repeated. When recording a URL in subfield $u, the value corresponds to the access method (URL scheme), which is also the first element in the string.
  • # - No information provided
  • 0 - Email
    Access to the electronic resource is through electronic mail (email).
  • 1 - FTP
  • 2 - Remote login (Telnet)
  • 3 - Dial-up
    Indicates that access to the electronic resource is through a conventional telephone line.
  • 4 - HTTP
    Indicates that access to the electronic resource is through the Hypertext Transfer Protocol.
  • 7 - Method specified in subfield $2
• Second - Relationship
  A value that identifies the relationship between the electronic resource at the location identified in field 856 and the item described in the record as a whole. Subfield $3 is used to provide further information about the relationship if it is not a one-to-one relationship.
  • # - No information provided
  • 0 - Resource
    Indicates that the electronic location in field 856 is for the same resource described by the record as a whole. In this case, the item represented by the bibliographic record is an electronic resource. If the data in field 856 relates to a constituent unit of the resource represented by the record, subfield $3 is used to specify the portion(s) to which the field applies.
  • 1 - Version of resource
    Indicates that the location in field 856 is for an electronic version of the resource described by the record. In this case, the item represented by the bibliographic record is not electronic but an electronic version is available. If the data in field 856 relates to a constituent unit of the resource represented by the record, subfield $3 is used to specify the portion(s) to which the field applies.
  • 2 - Related resource
    Indicates that the location in field 856 is for an electronic resource that is related to the item described by the record. In this case, the item represented by the bibliographic record is not the electronic resource itself. Subfield $3 can be used to further characterize the relationship between the electronic item identified in field 856 and the item represented by the bibliographic record as a whole.
  • 8 - No display constant generated

Subfield Codes

• $a - Host name (R)
  The fully qualified domain (host name) of the electronic location. It contains a network address which is repeated if there is more than one address for the same host.
• $b - Access number (R)
  The access number associated with a host. It can contain the Internet Protocol (IP) numeric address if the item is an Internet resource, or a telephone number if dial-up access is provided through a telephone line. This data may change frequently and may be generated by the system, rather than statically stored.
• $c - Compression information (R)
  Information about the compression of a file, in particular, whether a specific program is required to decompress the file.
• $d - Path (R)
• $f - Electronic name (R)
• $h - Processor of request (NR)
  The username, or processor of the request; generally the data which precedes the "@" in the host address.
• $i - Instruction (R)
  An instruction needed for the remote host to process a request.
• $j - Bits per second (NR)
• $k - Password (NR)
• $l - Logon (NR)
  Characters needed to connect (i.e., logon, login, etc.) to an electronic resource or FTP site. This subfield is used to record general-use logon strings which do not require special security.
• $m - Contact for access assistance (R)
• $n - Name of location of host (NR)
  The full name of the location of the host in subfield $a, including its geographical location.
• $o - Operating system (NR)
• $p - Port (NR)
  The portion of the address that identifies the process or service in the host.
• $q - Electronic format type (NR)
  An identification of the electronic format type, which is the data representation of the resource, such as text/HTML, ASCII, Postscript file, executable application, or JPEG image. Electronic format type may be taken from enumerated lists such as registered Internet Media Types (MIME types).
• $r - Settings (NR)
• $s - File size (R)
• $t - Terminal emulation (R)
• $u - Uniform Resource Identifier (R)
  The URI, which provides standard syntax for locating an object using existing Internet protocols. Field 856 is structured to allow for the creation of a URL from the concatenation of other separate 856 subfields. Subfield $u may be used instead of those separate subfields or in addition to them.
  Subfield $u may be repeated only if both a URN or a URL or more than one URN are recorded.
• $v - Hours access method available (R)
• $w - Record control number (R)
• $x - Nonpublic note (R)
• $y - Link text (R)
• $z - Public note (R)
• $2 - Access method (NR)
  The access method when the first indicator position contains value 7.
• $3 - Materials specified (NR)
• $6 - Linkage (NR) See Control Subfields
• $8 - Field link and sequence number (R) See Control Subfields

Examples

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863 - ENUMERATION AND CHRONOLOGY--BASIC BIBLIOGRAPHIC UNIT (R)

[Described in full under field 863 in the MARC 21 Concise Format for Holdings Data.]

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864 - ENUMERATION AND CHRONOLOGY--SUPPLEMENTARY MATERIAL (R)

[Described in full under field 864 in the MARC 21 Concise Format for Holdings Data.]

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865 - ENUMERATION AND CHRONOLOGY--INDEXES (R)

[Described in full under field 865 in the MARC 21 Concise Format for Holdings Data.]

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866 - TEXTUAL HOLDINGS--BASIC BIBLIOGRAPHIC UNIT (R)

[Described in full under field 866 in the MARC 21 Concise Format for Holdings Data.]

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867 - TEXTUAL HOLDINGS--SUPPLEMENTARY MATERIAL (R)

[Described in full under field 867 in the MARC 21 Concise Format for Holdings Data.]

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868 - TEXTUAL HOLDINGS--INDEXES (R)

[Described in full under field 868 in the MARC 21 Concise Format for Holdings Data.]

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876 - ITEM INFORMATION--BASIC BIBLIOGRAPHIC UNIT (R)

[Described in full under field 876 in the MARC 21 Concise Format for Holdings Data.]

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877 - ITEM INFORMATION--SUPPLEMENTARY MATERIAL (R)

[Described in full under field 877 in the MARC 21 Concise Format for Holdings Data.]

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878 - ITEM INFORMATION--INDEXES (R)

[Described in full under field 878 in the MARC 21 Concise Format for Holdings Data.]

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880 - ALTERNATE GRAPHIC REPRESENTATION (R)

The fully content-designated representation, in a different script, of another field in the same record. Field 880 is linked to the associated regular field by subfield $6 (Linkage). The first and second indicator positions in field 880 have the same definition and values as the indicators in the associated field. The subfield codes in field 880 are the same as those defined in the associated field except for subfield $6. The data in field 880 may be in more than one script.

Indicators

• First - Same as associated field
• Second - Same as associated field

Subfield Codes

• $6 - Linkage (NR) See Control Subfields
• $a-z Same as associated field
• $0-5 Same as associated field
• $7-9 Same as associated field

Examples

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886 - FOREIGN MARC INFORMATION FIELD (R)

Used when converting foreign MARC records into the MARC format. Contains data from a foreign MARC record for which there is no corresponding MARC field.

Indicators

• First - Type of field
  A value that indicates the type of foreign MARC field from which the data is converted.
  • 0 - Leader
  • 1 - Variable control fields (002-009)
  • 2 - Variable data fields (010-999)
• Second - Undefined
  • # - Undefined

Subfield Codes

• $a - Tag of the foreign MARC field (NR)
  Subfield $a is not present when the first indicator value is 0 (Leader). When it is present, subfield $a is the second subfield in the field.
• $b - Content of the foreign MARC field (NR)
• $2 - Source of data (NR)
  Contains the MARC code for the foreign MARC format from which the record is converted. Must be first subfield in the field. Code from: MARC Code Lists for Relators, Sources, Description Conventions
• $a-z - Foreign MARC subfield (R)
• $0-9 - Foreign MARC subfield (R)

Examples

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887 - NON-MARC INFORMATION FIELD (R)

Contains data from non-MARC records for which there are no corresponding MARC 21 fields. Used when converting non-MARC records into the MARC 21 format.

Indicators

• First - Undefined
  • # - Undefined
• Second - Undefined
  • # - Undefined

Subfield Codes

• $a - Content of non-MARC field (NR)
• $2 - Source of data (NR)
  Contains the source of the data, either a schema or DTD reference. Code from: MARC Code Lists for Relators, Sources, Description Conventions

Examples

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