MARC 21 Concise Format for Holdings Data: 008: Fixed-Length Data Elements-General Information (Network Development and MARC Standards Office, Library of Congress)

This is an ARCHIVED VERSION of the 2008 electronic edition of the MARC 21 Concise Formats. Please see loc.gov/marc/concise/ for the most up-to-date version of the electronic MARC 21 Concise Formats.

Thirty-two character positions (00-31) that contain data elements that provide coded information about the record. The data elements are positionally defined. Each defined character position must contain either a defined code or a fill character ( | ). The fill character is used when no attempt is made to supply a defined code for a specific character position.

When holdings information is embedded in a MARC bibliographic record, this information may be contained in field 841 $b (Holdings Coded Data Values, Fixed-length data elements).

Character Positions

00-05 - Date entered on file

Computer-generated six-character numeric string that specifies the date the holdings report was first entered into machine-readable form. Date is given in the pattern yymmdd (yy for the year, mm for the month, and dd for the day).

06 - Receipt or acquisition status

Whether newly published parts of a multipart (Leader/06, code v) or serial item (Leader/06, code y) are being received.

0 - Unknown

1 - Other receipt or acquisition status

2 - Received and complete or ceased

All parts of a multipart or serial item have been published or that the publication is no longer issued (has ceased publication). Used for single-part items (Leader/06, Type of record, code x) and for completed multipart or serial items.

3 - On order

Order has been placed for the current and/or continuing parts of an item, but nothing has been received. This definition excludes parts received under retrospective acquisition efforts. This code is also used with single-part items.

4 - Currently received

Parts of a serial item or updates to multipart items are routinely received.

5 - Not currently received

Reporting organization has holdings of the multipart or serial item but neither currently receives nor intends to acquire the item. Used for multipart items and items for which updates are no longer being received.

07 - Method of acquisition

c - Cooperative or consortial purchase

d - Deposit

e - Exchange

f - Free

g - Gift

m - Membership

n - Non-library purchase

p - Purchase

u - Unknown

z - Other method of acquisition

08-11 - Expected acquisition end date

Four characters indicate an intent to cancel, the effective date of a cancellation, or the date of the last expected part of a multipart or serial item (Leader/06, Type of record, code y) that is received on a continuing basis by the reporting organization. A date is recorded in the pattern yymm (2 for the year and 2 for the month).

<yymm> - Date of cancellation or last expected part

uuuu - Intent to cancel; effective date not known

#### - No intent to cancel or not applicable

12 - General retention policy

Reporting organization's general retention policy for the bibliographic item.

0 - Unknown

1 - Other general retention policy

2 - Retained except as replaced by updates

3 - Sample issue retained

4 - Retained until replaced by microform

5 - Retained until replaced by cumulation, replacement volume, or revision

6 - Retained for a limited period

Parts of an item are retained for a period of time or only parts or editions of the item are retained. Specific time or parts may be recorded in 008/13-15 (Specific retention policy).

7 - Not retained

8 - Permanently retained

All parts of the item are retained. Used for nonserial items that are normally permanently retained.

13-15 - Specific retention policy

Specific parts of the bibliographic item that are retained for a limited time by the reporting organization, when field 008/12 (General retention policy) contains code 6 (Retained for a limited period).

### - No specific retention policy

Blank (#) is used in each 008/13-15 character position when no specific retention policy is recorded.

13 - Policy type

l - Latest

Latest, including the current, time or part unit is retained.

p - Previous

Previous, not including the current, time or part unit is retained.

14 - Number of units

1-9 - Number of units

One-character number (1-9) that specifies the number of time units or parts that are retained. If the number of time units or parts exceeds 9, this information may be contained in subfield $x (Nonpublic note) or $z (Public note) of an 852 (Location) or 863-868 Holdings Data field. When Policy type is Latest (code l), the number includes the current time or part unit. When Policy type is Previous (code p), the number does not include the current time or part unit.

15 - Unit type

Describes either the period of retention or the part that is retained.

m - Month(s)

w - Week(s)

y - Year(s)

e - Edition(s)

i - Issue(s)

s - Supplement(s)

16 - Completeness

Estimation of the general extent of the holdings for a multipart (Leader/06, Type of record, code v) or serial item (Leader/06, Type of record, code y).

0 - Other

Either parts of the item are retained for a limited period (008/12, General retention policy, code 6) or no estimate of the completeness of the holdings is made.

1 - Complete

2 - Incomplete

3 - Scattered

4 - Not applicable

Holdings statement is for a single-part item (Leader/06, Type of record, code x).

17-19 - Number of copies reported

Three numeric characters indicate the number of copies represented in either a separate copy report (008/25, Separate or composite copy report, code 0) or a composite copy report (008/25, code 1). The number is right justified and each unused position contains a zero.

20 - Lending policy

More specific information about the lending policy may be contained in field 845 (Terms Governing Use and Reproduction Note).

a - Will lend

b - Will not lend

c - Will lend hard copy only

l - Limited lending policy

u - Unknown

21 - Reproduction policy

Reporting organization's reproduction policy for the bibliographic item. More specific information about the reproduction policy may be contained in field 845 (Terms Governing Use and Reproduction Note).

a - Will reproduce

b - Will not reproduce

u - Unknown

22-24 - Language

Three-character MARC code that indicates the language of coded data contained in the 863-865 Enumeration and Chronology fields that require a language table to generate chronological terms or ordinal numbers for the codes in a display. Code from: MARC Code List for Languages. There are two special codes:

### - Blanks

und - Undetermined

25 - Separate or composite copy report

Whether the holdings information represents a separate copy or a composite copy report.

0 - Separate copy report

Holdings report is for one copy of the bibliographic item.

1 - Composite copy report

Holdings statement is a consolidation of information about more than one copy of the same bibliographic item.

26-31 - Date of report

Six numeric characters indicate the currency of the holdings information. The date is recorded in the pattern yymmdd (yy for the year, mm for the month, and dd for the day). A date that consists of only year and month information is left justified and each unused position contains a zero. An unknown date is represented by six zeros.

008 - Fixed-Length Data Elements-General Information (NR)