Appendix B - Full Level Record Examples

Examples in this appendix reflect the application of MARC content designators in holdings records. In most cases the data is taken from the Appendix: Examples of Holdings Statements of the Holdings Statements for Bibliographic Items (ANSI/ NISO Z39.71). The examples illustrate the following conditions:

• Serial with limited retention (separate record and embedded holdings cluster)
• Serial with multiple copies
• Serial not currently received
• Serial with incomplete holdings
• Serial with gaps
• Serial with alternative numbering
• Serial with indexes
• Single-part item-printed text
• Multipart item divided between two locations
• Multipart videocassette set
• Serial with pattern changes and item information

Example records include at least the minimum data elements required to generate the display format. The display string, as specified by the standard (Z39.44 or Z39.71), is given first followed by the record as it would appear in a MARC holdings report. No linking fields (tags 004, 010-030) are recorded although links to the bibliographic record may be necessary. Field 001 contains the phrase <control number> which indicates that the record is an example only. The records lack a system-generated directory, and the system-generated portions of the Leader (LDR) are represented by asterisks (*). In all examples, Level 3 illustrates display Option B from the standard and Level 4 illustrates the preferred display for that level, Option A.

■ SERIAL WITH LIMITED RETENTION

The library holds in hard copy: v. 108:no. 1-18. The title is currently received but is retained only for the current year. The holdings information is shown as a separate holdings record (Levels 1-4) and as a holdings cluster (Level 4) embedded in the related MARC bibliographic record.

Embedded holdings cluster:

■ SERIAL WITH MULTIPLE COPIES

The library holds two copies in hard copy:

• Copy 1 holdings: v. 3-22 (complete), v. 23: nos.1-9.
• Copy 2 holdings: v. 1-21 (complete), v. 22: no. 1-6, 8-12; v. 23: no. 1-3, 5-8.

Both copies are currently received; the holdings for both copies are permanently retained.

■ SERIAL NOT CURRENTLY RECEIVED

The library holds v. 1-8 in hard copy. The holdings are permanently retained and not currently received. The Status Data Area contains display text instead of coded values. At this time, levels 3 and 4 are the same except for Leader/17 (Encoding level); if gaps occur they will be differentiated.

■ SERIAL WITH INCOMPLETE HOLDINGS

The library holds in hard copy; vyp. 1-6 (complete); vyp. 7: no. 1, 3-12; vyp. 8-10 (complete); and vyp. 11:no. 1-10. The title is currently received; the holdings are permanently retained.

■ SERIAL WITH GAPS

The library holds in hard copy: Bd. 1-22 (Bd. 20-21 not held), n.F. Bd. 1-25, 50-51. The title is not currently received, the holdings are permanently retained. The commas appear in Levels 3 and 4 because of gaps; they are separating the different series.

■ SERIAL WITH ALTERNATIVE NUMBERING

The library holds in hard copy: v. 88-90 (complete); v. 91: pt. 1-3. The publication has an alternative numbering scheme. The title is not currently received; the holdings are permanently retained.

■ SERIAL WITH INDEXES

The library holds v. 1-9 in hard copy and several indexes. The title is not currently received; all holdings are permanently retained.

■ SINGLE-PART ITEM-PRINTED TEXT

A single-part item is held by one library. Only Levels 1 and 2 are appropriate because there is no numbering to record.

■ MULTIPART ITEM DIVIDED BETWEEN TWO LOCATIONS

A multipart item for which volumes 1-10 are located in one location, and volumes 11-25 in another. This is the only copy held by the library. At Levels 1 and 2, a single holdings record with multiple 852 fields may be used; this is an option to be decided by the library.

■ MULTIPART VIDEOCASSETTE SET

The library holds one copy of a multipart videocassette set. The item is not complete and the library chooses not to circulate it.

■ SERIAL WITH PATTERN CHANGES AND ITEM INFORMATION

Holdings for volumes 1-20 are compressed, because the library was not barcoding materials at the time those volumes were received. Beginning with volume 21, each bibliographic volume was bound separately and barcoded. Several issues are missing from volume 21, thus the use of field 866. With volume 22, the pattern changed from a monthly to a quarterly, and has been received regularly for the last two years. Title is currently received. A possible display of item information is suggested, but not mandated.